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Admin. Accounts

What are Admin accounts?

These are actual CalAgenda accounts for your department to use as if they were a resource. To log into an account you type in your departments "Admin domain" for the first name and "Admin" for the last name. The default password is "calagenda." If you forget your "Admin domain," you can do a directory search for all of the Last Names which are "Admin."

Why would you want to use them?

Admin accounts help problems due to staff turnover. Groups created by one person who leaves your group, must then be recreated by another person. Repeating meetings created by one person who is unavailable due to vacation, illness, etc. cannot be changed by any one else. Use the Admin account to create groups and meetings, which can be changed by anyone with the account password.

Some departments have technical staff who are on the Avantgenda server and the subscribers they support are on the CalAgenda server. An Admin account will be created on the second server so that support staff can set up meetings and groups in the same way. Groups are not accessible across servers.

How to use an Admin account:

• The first person using the account should turn off the ability to invite the account to meetings by going to "Access Rights" and in the "Scheduling" dialog box, turn off "Can Invite Me to Entries."
• Set up departmental groups. (See Creating a Group for details.)
• Set up departmental meetings such as regular staff meetings. Exclude your Admin account from the meeting participants. To find these meetings again so you can make changes to the meetings schedule, you need to look in the list of "Entries you've sent out" in the "In-Tray."