Details about the Service

Page Contents:
Who can use CalAgenda?
What types of accounts are available?
How can calendars be made available to the public?
What is the lead time for getting started?
What kind of computer is required?
What models of PDAs sync with my calendar?

Who can use CalAgenda?

Faculty and staff are eligible for CalAgenda accounts, as are students whose department will pay for their account. Subscription to the service is by department or group only as we require a chart of account string to bill units for the service.

What types of accounts are available?

Several types of accounts are available.

1. Individual accounts are created at the request of a department or group for their staff, faculty, students and affiliates who appear in the campus directory. These accounts are administered following provisions of the University of California Electronic Communications Policy (ECP). Account owners control access by others to information in their account. For reasons of privacy, ownership of an individual account cannot be transferred.

When an employee leaves a department, his or her account is disabled, leaving the license available for another employee in the department to use for a new account. Individuals who move to another department may re-enable their account provided that the new department agrees to pay for the account.

2. Role accounts are for calendars to be shared by a group or to provide calendar services for a departmental function, such as "director's assistant," "scheduler" or other appropriate functional (non-personal) category. The role account may keep track of dates for a whole group. These accounts enable departments to manage calendar functions without the limitations of policy restrictions protecting the privacy of individual accounts.

3. Affiliate accounts are created for individuals who are not in the campus directory. Usually these people are consultants or contractors who the department chooses not to put in the campus directory.

4. Resource calendars, such as conference rooms, classrooms, projectors, laptops, etc., can also be set up on CalAgenda. Unlike individual accounts, resource accounts are normally set up so they cannot be "double-booked." In other words, only one event can be scheduled at any particular time. If you'd like a resource to be double-booked, we can change the settings to allow it. There is no charge for these accounts.

How can calendars be made available to the public?

There are several ways to publish calendars to the Web.

To publish a graphical calendar (looks like Oracle Calendar):

1. Public accounts can be used to publicize a calendar such as departmental schedule of seminars via the Web. However, events listed in a public account/calendar can have no attendees. There is no charge for this type of account.
2. Using the Global Agenda Viewing preference (under Security) in any individual, role, or resource account, individuals can permit the viewing of their calendar via the Web provided other people know the URL. Events listed in these accounts may have attendees that will be seen on the Web.

To publish a text-only calendar:

3. Existing individual, role, and resource accounts can be published to the Web as text-only versions via MARC (Meeting And Resource Calendar). The MARC service converts the graphic calendar data to text once a day. The textural information can be supplemented by other details, such as reservation information. MARC publication to the Web is set up centrally with the cooperation of the requesting group's assistance. See http://calagenda.berkeley.edu/marc/index.html for examples.

Comparison of some features of individual, role, resource, and public accounts

Double-booking: All types of accounts can allow double-booking, but only resource accounts can be restricted to single-booking.
Note: To use a resource account whose double-book feature is set, you must be using Oracle Calendar desktop client version 9.0.4.2 or later or the Web client. Earlier versions did not include this feature.
Logging in to an account: You can log directly into an individual or role account and have full privileges. While you can log directly into a resource account you only have privileges to change the account's access rights and password. You cannot log into a public account. You can only access it as a designate.
Adding, removing, and changing events/meetings: Resource and public accounts cannot initiate an event/meeting. You can only add events to the calendar in these accounts as a designate or in the case of resource accounts by inviting the resource to the meeting. You can log into a individual or role account and directly add events/meetings to the calendar and invite other personal, role or resource accounts to the meeting.
Access privileges: You can log into individual, role and resource accounts and change the access privileges including permitting designate access. Access privileges for public calendars are set centrally.
Designate access: Individual, role, and resource account do not require designate access. However, designate access for public accounts is required and set centrally.
Naming convention regarding spaces: Spaces in first and last names for individual and role accounts are not permitted. Spaces in resource account names are permitted, but spaces in public account names are not permitted.

Account Feature	Individual	Role	Resource	Public

Double booking events/meetings available	Yes	Yes	Have a choice. Default is 'no.'	Yes
Adding events/meetings to a calendar	Yes	Yes	No	Only as designate
Account can be invited to an event/meeting	If inviting is permitted	If inviting is permitted	If inviting is permitted	No
Account can invite event/meeting atttendees	Yes	Yes	No	No
Designate access to account	Optional	Optional	Optional	Required
Account events/meetings viewable via the Web by people not on CalAgenda service	Can be	Can be	Can be	Yes
Charge for account	Yes	Yes	No	No
Spaces permitted in account name	No	No	Yes	No

What models of PDA and cell phones sync with my calendar?

See Oracle's web page at http://www.oracle.com/technology/products/cs/user_info/omobile_collaboration/html/mobile_data_sync_get_started.html for up-to-date information on mobile devices that can synchronize with Oracle Calendar.

What is the lead time for getting started with CalAgenda?

Departments can usually begin using the CalAgenda service within 3 working days after we receive the sign-up form.

The CalAgenda Departmental Administrator will be notified by e-mail when he or she can begin using

Please note that compiling the necessary data will take some time for the department. See Signing Up Your Department for more details.

What kind of computer is required?

CalAgenda software is available for Macintosh, Windows, and Unix computers. You can also use CalAgenda with your web browser, Outlook or a Personal Digital Assistant such as a Palm or PocketPC.

Thursday, 29-Nov-2007 14:12:47 PST